MINUTES of the ANNUAL GENERAL MEETING held in Llangybi Village Hall on Tuesday 17^th May 2011

Apologies for absence

Cllr G Rogers, County Councillor Peter Clarke, Clerk Holly Quemper

Present

Chairman Cllr Love, Vice Chairman Cllr Dale, Cllrs Backhouse, Cameron, Davey, Greenland, McLeod, and Watts. One member of the public.

Minutes of AGM held on Tuesday 18^th May 2010

Cllr McLeod proposed the minutes be approved, seconded by Cllr Dale, and they were formally approved by the Council and signed by the Chairman

Outgoing Chairman’s Report

TO BE INSERTED

Election of Chairperson

In the absence of the Clerk Council agreed to nominate Councillor J S Davey as the Proper Officer for this stage in the meeting. Councillor Davey invited nominations for the position of Chair for the forthcoming year. Councillor McLeod proposed Councillor Love, seconded by Councillor Greenland. Councillor J Love was unanimously re-elected as Chairman. Councillor J Love thanked colleagues for their support and for entrusting him with the task for another year.

Chairman Cllr Love then signed the Declaration of Acceptance and formally reinstated the Standing Orders for the rest of the proceedings.

Election of Vice Chairperson

Councillor Love acting as Proper Officer in the absence of the Clerk, invited nominations for this position. Councillor Davey proposed Councillor Dale be re-elected for this position, seconded by Councillor Greenland. Council approved the re-election and in thanking the Council for continuing to entrust him with the post Councillor Dale signed the Declaration of Acceptance.

Formal Adoption of Accounts

In the absence of the clerk Councillor Love distributed copies of the initial draft of these accounts, explaining that the Clerk had yet to reconcile the figures fully but would be doing so before the next meeting, and before they were prepared for external auditing. It was proposed by Councillor McLeod and seconded by Councillor Dale that these accounts be adopted in principle, and this was agreed subject to final submission by the June meeting. Council’s thanks were formally recorded to the Clerk for preparing the accounts.

Sub committees

In proceeding to reconfirm the appointments to these sub committees the Chairman reminded colleagues that should they so wish any other Councillor or member of the community (if their expertise were considered helpful) could be invited to join such groups for any particular matter.

Footpaths: it was proposed and agreed that Cllrs Davey, Dale, Rogers and Backhouse be re appointed

Planning: it was proposed and agreed that Cllrs Love, Dale, Davey and McLeod be re appointed

Representations:

Rural Forum: it was proposed and agreed that Cllrs Davey and Love continue their representation

Village Hall Committee: it was proposed and agreed that Cllrs Greenland and Watts continue their representation

Usk Prison Liaison Group: it was proposed and agreed that Cllr Rogers continue his representation; with support of Cllr Love should Cllr Rogers be unavailable

One Voice Wales: it was proposed and agreed that Cllr Cameron continue her representation

Standing Orders

In inviting Councillors to remind themselves of the present Standing Order, Code of Conduct and Risk Assessment (copies of which were distributed), the Chairman proposed these should be formally approved for continuation, as there were no valid reasons for change at this time. This proposal was unanimously accepted

Any other business

Before the AGM was formally closed Councillor Davey proposed a vote of appreciation to the Chairman for all his hard work over the past year and Council’s thanks for his willingness to continue serving.

The meeting then closed.